Byron Center Brawlers Youth Lacrosse Inc. Board Rules and Registration

BYLAWS OF Byron Center Brawlers Youth Lacrosse Inc.

ARTICLE I: NAME AND PURPOSE
1. Name: The name of this organization shall be Byron Center Brawlers Youth Lacrosse Inc. (hereinafter referred to as "the Organization").
2. Purpose: The purpose of the Organization is to build a well-rounded, development-focused lacrosse program that instills a love for the game while preparing young athletes for success on and off the field. The Organization is devoted to providing a positive, inclusive, and competitive environment where players develop strong lacrosse fundamentals, game intelligence, teamwork, and character.

ARTICLE II: MEMBERSHIP
1. Eligibility: Membership is open to all male youth athletes within the designated age group who meet the Organization's criteria and agree to adhere to its rules and regulations.
2. Types of Membership:

• Player Membership: Youth male athletes who are actively participating in the Organization's sports programs.
• Board of Directors Membership: Individuals who volunteer their time or services to the Organization without compensation.

3. Dues: Membership fees may be required for participation in the Organization's programs. These dues shall be determined annually by the Board of Directors.
4. Rights of Board of Directors Members: Board Members shall have the right to vote on certain matters, including the election of Board members and any changes to the bylaws, as specified in these bylaws.

ARTICLE III: BOARD OF DIRECTORS
1. Composition: The Board of Directors (hereafter "Board") shall consist of no fewer than 5 and no more than 15 members, including the following officers:

• President
• Development Director
• Operations Director
• Treasurer
• Secretary

2. Powers and Duties:

• The Board is responsible for overseeing the activities of the Organization, making financial decisions, setting policies, and managing the overall direction of the organization.
• The Board shall have the authority to amend these bylaws, as well as to remove members or officers for violation of Organization policies.

3. Election of Directors: Board members shall be elected by the membership at the annual meeting in June.
4. Meetings: The Board shall meet monthly, at minimum quarterly out of season. Special meetings may be called as needed by the President or a majority of the Board members. 

ARTICLE IV: OFFICERS
1. President:

• The President shall preside over all meetings, represent the Organization in external matters, and oversees the work of all committees and activities.  They will specifically handle all Coaching and Parent matters.

2. Development Director:

• The Development Director shall assist the President and assume the President’s duties in their absence.
• The Development Director will handle all Registration matters and communicate pertinent information to other Board Members as needed.
• The Development Director will oversee the website and any information housed on it.
• The Development Director shall be responsible for supporting events such as the Youth Night with the varsity team, end of season celebrations, managing team parents, etc.
• The Development Director will help organize BC camp with Varsity Coach, communicate upcoming camps from local colleges to parents, helps organize new player camp in late fall.

3. Secretary:
The Secretary shall keep accurate records of all meetings, maintain Organization documents, and handle Organization correspondence.

• The Secretary shall serve as an additional reviewer of all financial records, providing oversight alongside the Treasurer, and shall act as a backup in the event the Treasurer is unable to perform their duties.
• The Secretary shall be responsible for creating and posting content in promoting the Organization, as well as reposting Varsity appropriate posts. 
• The Secretary shall be responsible for managing the Organization’s social media accounts, including but not limited to Facebook, Instagram, and X (formerly Twitter), ensuring timely and appropriate communication with the public.

4. Treasurer:

• The Treasurer shall be responsible for managing the Organization’s finances, including budgeting, keeping financial records, and providing financial reports to the Board and membership.
• The Treasurer shall handle and communicate sponsorship information to the Organization.
• The Treasurer shall be responsible for organizing and overseeing all fundraisers and donation drives, ensuring proper financial tracking and reporting of proceeds

5. Operations Director:

• The Operations Director shall be responsible for managing all Organization and tournament team schedules.
• The Operations Director shall be responsible for enrolling teams in 4 board selected tournaments, reserve and communicates hotel blocks to families, primary communication for tournament host, communicates tournament information and schedules to tournament team, explore potential off-season tournaments.
• The Operations Director shall coordinate field locations and assign referees as needed.
• The Operations Director shall communicate with schools and/or Byron Township Parks and Recreation to apply for field use and ensure fields are properly lined for games and practices.
• The Operations Director shall organize equipment rentals, manage nets, and order equipment for coaches as needed.
• The Operations Director shall handle all ordering, fittings, and distribution of uniforms for the Organization.
• The Operations Director shall assist parents with any questions or concerns related to uniforms.
• The Operations Director shall store all collected uniforms at the end of the season, if applicable, until the following year

ARTICLE V: MEETINGS
1. Monthly Meeting: An annual meeting of the membership shall be held each year, atwhich time elections for Board members will take place, and another Organization business may be discussed.
2. Special Meetings: Special meetings may be called by the President or by a petition of at least 20% of the members.
3. Quorum: A quorum for Board meetings shall consist of at least half of the Board members. If a vote is taken at a meeting, only members present will have a vote. If it is an even number, the President will cast the determining vote.

ARTICLE VI: COMMITTEES
1. Standing Committees: The Board may establish standing committees, such as:

• Sponsorship Committee
• Tournament Committee
• Coaching Committee
• Membership and Recruitment Committee
• Communications Committee

2. Special Committees: The Board may also establish special committees for specific tasks as needed.
3. Committee Leadership: Each committee shall have a chairperson who reports directly to the Board.

ARTICLE VII: FINANCES
1. Fiscal Year: The fiscal year of the Organization shall be from September to August.
2. Budget: The Treasurer shall present an annual budget to the Board for approval. The Board shall ensure that adequate financial controls are in place.
3.  The Organization should maintain a reserve fund equal to a minimum of one-third (1/3) of projected annual expenses. The specific dollar amount will be calculated annually based on the most recent expense projections. The requirement will take effect once the reserve has been established.
4. Fundraising: The Organization may raise funds through various means, including events, donations, and grants, to support its operations. The President’s role will oversee all fundraising. 

ARTICLE VIII: CODE OF CONDUCT AND DISCIPLINE
1. Code of Conduct: All members, coaches, volunteers, and parents are expected to behave in a manner that promotes sportsmanship, respect, and the values of the Organization. This includes abiding by all applicable laws, rules, and the Organization’s policies.
2. Disciplinary Actions: Any member who violates the Code of Conduct may be subject to disciplinary action, which may include suspension or removal from the Organization. Disciplinary actions shall be determined by the Board in accordance with a written procedure.

ARTICLE IX: AMENDMENTS
1. Amendment Process: These bylaws may be amended by a two-thirds vote of the
members present at any meeting where a quorum is established. Proposed
amendments must be submitted in writing to the membership at least 14 days prior to
the meeting.

ARTICLE X: DISSOLUTION
1. Dissolution: In the event that the Organization ceases to operate, any remaining assets after liabilities have been settled shall be donated to a non-profit organization with a similar purpose, as determined by the Board.

CERTIFICATION OF ADOPTION
These bylaws were adopted by the membership of the Byron Center Brawlers Youth Lacrosse Inc. on October 6, 2025.